Welcome to the J&D Productions Family

Now that you’ve booked with us, you should have received links to one or more of our planning documents. These planners help us gain a clear understanding of the important details of your day. We use this information to build a customized event timeline, ensuring everything flows smoothly and reflects exactly what you want.

These planners are live documents, so you can work on them a little at a time or complete them all at once—whatever works best for you. Please note that once a document is submitted, you will no longer be able to make changes. If you’re filling it out gradually, be sure not to click submit until you’re completely finished.

We ask that all planning documents be completed no later than one month prior to your event, which gives us ample time to review details and fine-tune your timeline. You’re also welcome to complete them earlier if you’d like—we’re happy to start planning anytime!

We love working closely with our clients and are happy to meet in person or via Google Meet as many times as needed throughout the planning process. These meetings allow us to help guide your planning, ensure all special details are captured, and carefully document everything in your notes and event timeline.

This time is also important for us to get to know you—your style, your priorities, and what truly matters most to you on the day of your event.

Once a rough version of the timeline is complete, we’ll schedule a dedicated meeting to review everything together. During this meeting, we’ll walk through the details we have so far, fine-tune the timeline, and identify any additional ways we can support you as your event comes together.

We require all monies to be paid on or before the week before your event. 

1. Lead the Dance Floor
You hired a DJ because you want to dance—and if you want a packed dance floor, it starts with you! Your guests are there to celebrate you. Whether it’s a wedding, birthday party, Sweet 16, or corporate event, your guests expect to see you on the dance floor. When you’re out there having fun, they’ll follow—so don’t be shy!

2. DJ Placement Matters
When planning your venue layout, it’s important that the DJ setup is as close to the dance floor as possible. This allows the DJ to see how guests are responding to the music in real time and adjust song choices, energy, and pacing to keep the dance floor full and the party going strong.

3. Setup & Teardown Timing
For most packages, we require approximately 3 hours for setup prior to the start of your event. Events with more advanced or intricate lighting may require additional setup time, which we’ll discuss during the planning process.
Teardown typically takes 45 minutes to 1 hour.

All deposits are non-refundable in the event of cancellation or a date change.

Cancellation Refund Schedule (excluding the non-refundable deposit):

• 120 days or more prior to the event date: 80% of all payments made (minus the deposit) will be refunded.
   
• 120 to 90 days prior to the event date: 50% of all payments made (minus the deposit) will be refunded.
   
• Less than 90 days prior to the event date: No refunds will be issued on any payments made, excluding the deposit.
   

Date Changes:
If you choose to change your event date, all payments made will be applied to the new date, provided J & D Productions is available and not already booked.

If we are unavailable on the new requested date, the event will be considered a cancellation, and any refunds will be issued according to the cancellation schedule listed above, based on the original event date.

We absolutely love outdoor weddings and understand why so many couples choose to celebrate in the open air. If you’re planning an outdoor ceremony or reception, we strongly recommend having a backup plan in place.

Weather can be unpredictable, and while forecasts help, conditions can change quickly. Having a backup plan allows you to stay calm and stress-free as your big day approaches. If no backup plan is in place and rain or severe weather is forecasted, J & D Productions may not be able to perform for safety and equipment protection reasons.

For any outdoor wedding or event, J & D Productions must be set up under proper shelter. Our professional audio and lighting equipment can be damaged by sun, rain, wind, or other weather conditions. To ensure reliable performance and protect the equipment, adequate coverage is required for the DJ setup area.

Shelter details can be discussed and finalized during the planning process to ensure everything runs smoothly on the day of your event.

Dance Floor Lighting is exactly what it sounds like—lighting designed specifically for the moments when the dance floor is open and the party is in full swing.

While some DJs rely on lights that simply flash to the beat, our lighting is computer-controlled, allowing us to customize colors, patterns, and movement in real time. This gives us the ability to match the energy of the music, build excitement, and truly bring the dance floor to life.

The result is an immersive experience that enhances the music, elevates the atmosphere, and keeps your guests engaged from the first song to the last.

Uplighting is a powerful way to transform any room into a fun, elegant, and festive environment simply by placing lights strategically around the space. These lights are fully customizable and designed to match your wedding’s theme, colors, and décor, creating a cohesive and visually stunning look.

Once the dancing begins, uplighting takes on a whole new role—enhancing the room with dynamic color and energy that elevates the atmosphere and keeps your guests immersed in the celebration. Whether they’re on the dance floor or watching from the sidelines, the lighting helps everyone stay in the moment.

Click the link below to see examples of dance floor lighting and uplighting working together to completely transform an event space.

 https://www.instagram.com/reel/C8DjXn1NTes/

 What we call Club Lighting is everything mentioned above—and then some! When we bring club lighting to an event, we go all out.

Our dance floor lighting is bigger, our uplighting is more powerful, and every lighting setup is custom-designed to fit your specific event space. From color selection to movement and intensity, nothing is “one size fits all.”

Simply put, there aren’t many DJs who can produce the kind of immersive, high-impact light shows we create. We don’t just light the room—we transform it, turning your dance floor into a true club-style experience that keeps guests engaged and energized all night long.

Below are a few links showcasing some of the club lighting setups we’ve created for past events. Take a look and imagine what we can build for yours. https://studio.youtube.com/video/BvOlvb9CUF8/edit

https://www.instagram.com/reel/Cu95OtRsk6v/

https://www.instagram.com/reel/CyINJqoscEK/

One thing we truly value at every wedding or event is clear, high-quality sound—especially during the ceremony, reception, and any speaking moments involving you, your guests, or your vendors. Our goal is simple: every word should be heard clearly as it’s spoken. To achieve this, we use professional-grade audio equipment designed to deliver excellent sound quality in a wide range of environments.

That said, there are a few factors that can sometimes interfere with perfect audio. We believe in being transparent, so we want to explain these ahead of time.

When an event is held outdoors, wind can be a major challenge. Microphones are very sensitive and tend to pick up wind noise, which can sound harsh and distracting through amplified speakers.
While wind screens (the large, furry covers) can reduce some of this noise, they don’t eliminate it completely—and they can also appear prominently in photos, which isn’t ideal.

If wind becomes an issue, we may choose not to use microphones to preserve sound quality, unless you specifically request otherwise and understand that the audio may be affected.

Modern venues often feature beautiful LED lighting, which usually isn’t a problem. However, in rare cases, certain LED lighting systems operate on frequencies that can interfere with wireless microphones.

• Indoors: We can switch to wired microphones, which completely solves the issue.
   
• Outdoors: Wired microphones may still be an option depending on the setup and layout.
   

With the increasing complexity of wireless routers and networks, interference with wireless microphones can occasionally occur. In these situations, we again rely on wired microphones whenever possible to ensure consistent, reliable audio.

These issues are uncommon, but we believe communication is key. By explaining these possibilities in advance, we can work together to ensure the best possible sound experience for your event.

You can get ahold of Jimmy by calling, texting or emailing. 

423-367-2662

jimmy@jandproductions.com